What is Conference calling?

Fast and efficient meetings? Conference calling is an indispensable asset. This article explains what it is, what the advantages are and what you need for it.

A conference call is basically an online meeting where people can dial in from multiple locations and thus participate in the meeting. A conference call can take place with or without images.

So, as you can understand, conference calling is the ideal solution now that hybrid working is on the rise. Wherever you are, at home, in the office or on the other side of the world, video conferencing with your colleagues is always possible.

Benefits of conference calling

Conference calling has quickly emerged as an indispensable solution within companies, and has many advantages, including:

• You save travel costs. You can eliminate all costs for train rides and long car journeys.
• You save time. No more hours are lost in traffic. You can start your meeting in a few clicks.
• Less travel means less greenhouse gas emissions. So it's good for the planet.
• Being able to collaborate in real-time, regardless of distance, improves collaboration and dynamics within your team. Ideas can be exchanged quickly and decisions made quickly.

Video conferencing software

To start a conference call, you need software. Examples include Microsoft Teams, Teams Rooms and Zoom.

• Microsoft Teams: An all-in-one platform that not only caters for video and audio meetings.
• Teams Rooms: The big difference from ‘regular’ Microsoft Teams is that for Teams Rooms, you don't need a laptop to start your online meeting.
• Zoom: Is known for its ease of use and high quality video. Zoom is certainly also suitable for large conference calls. It even supports meetings with 1,000 participants.

Conference call equipment

Conference calling is thus a convenient way to hold meetings remotely, provided everything goes according to plan. For this, you need the right audiovisual equipment, which includes:

Microphones: make sure you come across loud and clear! A good microphone captures only your voice and ignores background noise. Whether you are giving instructions or throwing in a joke, you should always be easily understood.

Cameras: The eye wants something too! With a good camera, it's like being in the room with the others.

Speakers: To not only see but also understand your colleagues, you need clear speakers.

Headsets: Ideal for when you work in a busy environment. So you can always fully concentrate on your meeting.